Hamby Place HOA Board Meeting
Meeting called to order at 7:20 p.m. by President Jon Willyard
Members Present:
Jon Willyard Clayton Romero
Alieyh Cotton Nancy Wesselmann
Carissa Nelson Matthew Deuire
Dusty Whitten
- Board was introduced to new potential board members Nancy and Matt
- Gave update on current situation and let potential members know responsibilities of board
- Looking for a treasurer as well as members at large
- Responsibilities of members at large: walk throughs, returning emails/phone calls, meeting with vendors and contractors
- Treasurer responsibilities discussed
Unfinished Business
- Board reviewed financials
- Profit and loss statement distributed
- Discussed time frame for returning phone calls/emails
- 2 business day return time for email
- 3 business day time for phone calls
- Email preferred for quicker response
- Parking violations: defining designated parking area
- Vehicles need to be parked in driveway/designated parking area and not obstructing sidewalk
- Vehicles parking in street—do we want to enforce and within what time frame?
- Alieyh motions to note in newsletter that board will begin enforcing using designated parking area only; this will become effective beginning fourth quarter, in October
- Motion carried
- Alieyh motions to come up with request log for car model/license information
- Motion not carried
- We will put in June newsletter that three months from now the board will begin to enforce parking in designated areas
- Enforcement tabled for further discussion
- Trailer violations
- Allowed as long as in good working order, parked in designated parking area, and not obstructing sidewalk
- Must allow for additional vehicles to park in designated parking area
New Business
- Per bylaws (Section 7, Article 3): due to three consecutive unexcused absences from board meetings, Alieyh motions to remove Michael from Hamby Place board
- Motion carried
- Dusty resigns as treasurer
- Carissa motions Nancy Wesselman become treasurer
- Motion carried
- Clayton motions Matthew Deuire become member at large
- Motion carried
- Minor pump room repair needs to be completed but can be held off to end of season
- Plexi-glass will be put up on door at pool so children cannot put hands through gate to push exit button
- Vendor’s list/warranty information needs to be compiled for future reference
- Schedule a training for Google Drive for a future Saturday
Meeting closed at 9:10