Hamby Place HOA Board Meeting
Meeting called to order at 7:38 p.m. by President Jon Willyard
Members Present:
Jon Willyard Alieyh Cotton
Carissa Nelson Michael Robinson-Legion
Others Present:
Deanna Willyard
Clayton and Stephanie Romero
Unfinished Business
- Board reviewed financials
- Balance sheet as of 10/6/15 was provided
- Profit and Loss statement was provided for second half of the year
- Will be combined with first half of the year for ending budget
- Pool services have been paid, minus cost of closing
- This is our last big expense for the year
- A/R aging summary as of 10/6/15 was provided
- Michael motions to move $5,000 from checking account into savings/reserve account
- Vote: unanimous in favor
- Motion carried
- Board reviewed walkthrough process
- Spreadsheet has been created to centralize contact information for violation notices and fines
New Business
- Hearings regarding fines scheduled for those requested
- Board reviewed covenants and bylaws regarding owner maintenance responsibility and fines
- Agenda discussed for Annual Meeting
- Tentatively scheduled for January 5th, pending availability of meeting space
- Board discussed increasing social events in the neighborhood
- Alieyh motions to approve $100 budget for Trunk or Treat supplies
- Vote: unanimous in favor
- Motion carried
- Board will look into bulk dumpster for spring clean-up next year
- Carissa will weed area at front entrance
- Clayton and Stephanie Romero are interested in volunteering for the neighborhood, and Clayton is interested in joining the board
Meeting closed at 9:20